type: project · status: active · area: family · tags: family, travel, reimbursement
London Trip July2026
London Trip — July 2026
Outcome
Family trip executed July 27 – August 3, fully reimbursed to cap.
Why It Matters
Family trip with a meaningful reimbursement component that has to be tracked and claimed correctly.
Next Actions
- Confirm UK ETA approval for all 5 family members → UK-ETA-Applications
- Confirm wifi details from Lucy 48 hrs before check-in
- Submit Concur reimbursement after return
Key Decisions Made
| Date | Decision | Rationale |
|---|---|---|
| 2026-06-29 | Flights: BA8 HND→LHR dep 08:55 arr 15:45; BA7 LHR→HND dep 09:25 arr 07:00 Aug 4 | Booked |
| 2026-06-29 | Lodging NOT reimbursed | Out of policy |
Key Facts
- BA Record Locator: B77JZM · BCD Locator: MISUHR
- Per-person fare: $2,335.70 + $59 BCD fee
- PDX reimbursement cap: $1,765.63 / person; BCD fees reimbursed separately
- Family out-of-pocket (ticket excess): $2,850.35; BCD fees $295 total reimbursed
- Lodging: 6 Arthur Court, Queensway W2; Airbnb HMYWFYC5P5; ¥485,268 (~$3,071) — NOT reimbursed
- Stonehenge day trip: July 30; SWR rail; collection ref JFWX8KGF
- Reimbursement contact: Julia Serrano, Aires (jserrano@aires.com); FID 744082; SSID 4322016
- Concur quote submitted; Global Mobility approval pending at last check
Key Contacts
| Name | Role | Contact |
|---|---|---|
| Julia Serrano | Aires — reimbursements | jserrano@aires.com |
Open Questions
- Global Mobility approval status?
Reference Links
Log
2026-06-29
Project note created from Claude history.